An important aspect of engineering is the ability to convey ideas, project information and findings to people concerned. The main objective of doing engineering reports and proposals is to obtain grants from agencies, also to publish in journals and for progress updates to the relevant authorities.
The goal or reason of writing is an important aspect to consider when writing engineering documents. The purpose of writing is to convince the reader that you are qualified for the job and that the project is scientifically and economically viable. Most engineers wrongly assume that convincing is not part of their job but it indeed is as most clients may not be able to understand the terms used in the documents.
Another important aspect is the audience for the documents. A client will not pay for old information, only that which they do not know. Solutions proposed to solve the problem at hand should be spelt out clearly. In addition, the stated problem should be clear and of importance to the client. Background information is used to add perspective to the solution offered and therefore should always be included in these documents. Finally, the reader needs to know that yours is the best team available.
Proposals are written by consulting engineers as well as engineers in academia. They are written to seek funding from funding agencies for projects or for approval by management. Another reason for writing them is to send to clients, prospective or otherwise. They indicate what the task is about, how it will be done, the cost, time frame and objectives of the task.
There are at least six basic elements of a proposal. The abstract summary is one page long and is a brief and summarized proposal. It explains the purpose of the project, expenses to be incurred, qualifications and program essentials. In the introduction section, the purpose, background and brief overview of the project are objectively and clearly spelt out.
The project objectives, methods and evaluation are to be found in the project description section. A time frame and the budget bearing all the over heads and estimated cost are also found here. They should in form of charts, diagrams and tables. In the last section is a list of particular team to be involved and their education and professional qualifications.
The outline of an engineering report consists of a title, executive summary, introduction, background, methods, results, conclusion, acknowledgements, references and the appendix. The background consists of theory and analysis where the laws, equations used and any other unfamiliar information is defined. Methods section indicates the apparatus, instruments and materials used. The findings are spelt out in the results page and discussed. Later conclusions and recommendations are drawn based on the objectives.
In conclusion, styles that inform and enhance readability should be chosen over those that aim to impress. An appropriate formatting method should be used to format headings and text. Remember to use labels for any picture, diagram, graph or table included. In addition, use the document content to inform the writing style and organization of the work.
The goal or reason of writing is an important aspect to consider when writing engineering documents. The purpose of writing is to convince the reader that you are qualified for the job and that the project is scientifically and economically viable. Most engineers wrongly assume that convincing is not part of their job but it indeed is as most clients may not be able to understand the terms used in the documents.
Another important aspect is the audience for the documents. A client will not pay for old information, only that which they do not know. Solutions proposed to solve the problem at hand should be spelt out clearly. In addition, the stated problem should be clear and of importance to the client. Background information is used to add perspective to the solution offered and therefore should always be included in these documents. Finally, the reader needs to know that yours is the best team available.
Proposals are written by consulting engineers as well as engineers in academia. They are written to seek funding from funding agencies for projects or for approval by management. Another reason for writing them is to send to clients, prospective or otherwise. They indicate what the task is about, how it will be done, the cost, time frame and objectives of the task.
There are at least six basic elements of a proposal. The abstract summary is one page long and is a brief and summarized proposal. It explains the purpose of the project, expenses to be incurred, qualifications and program essentials. In the introduction section, the purpose, background and brief overview of the project are objectively and clearly spelt out.
The project objectives, methods and evaluation are to be found in the project description section. A time frame and the budget bearing all the over heads and estimated cost are also found here. They should in form of charts, diagrams and tables. In the last section is a list of particular team to be involved and their education and professional qualifications.
The outline of an engineering report consists of a title, executive summary, introduction, background, methods, results, conclusion, acknowledgements, references and the appendix. The background consists of theory and analysis where the laws, equations used and any other unfamiliar information is defined. Methods section indicates the apparatus, instruments and materials used. The findings are spelt out in the results page and discussed. Later conclusions and recommendations are drawn based on the objectives.
In conclusion, styles that inform and enhance readability should be chosen over those that aim to impress. An appropriate formatting method should be used to format headings and text. Remember to use labels for any picture, diagram, graph or table included. In addition, use the document content to inform the writing style and organization of the work.
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